How Can I Request A Genealogy Copy?

How Can I Request A Genealogy Copy? 


  • REQUESTING A RECORD IN PERSON: Requests are processed within 3-5 days from receipt. Certificate(s) will be mailed to given address upon purchase. 
  • REQUESTING A RECORD VIA INTERNET: For your convenience, you may process online requests through VitalChek Network, Inc. an independent company. You MUST know the exact date of the record. Vitalchek can be reached either online at www.vitalchek.com or by phone at 800-255-2414. VitalChek charges an additional fee for using their service. They accept all major credit cards. The City of Buffalo is not responsible for the operation of this service. VitalChek assumes all liability.
  • REQUESTING A RECORD VIA MAIL: Orders are processed within 7-10 days from receipt of mail request.  The following information must be included:
  • Enclose a written request with the following information: name on record, date of record, place where record occurred, contact phone number
  • Enclose a self-addressed stamped envelope
  • Money order payable to the City Clerk
  • Send To:

Vital Records
1302 City Hall
65 Niagara Square
Buffalo NY 14202



For more information, please call Records Management at:
716-874-6402
716-877-0636  landersen@city-buffalo.com
716-570-8721

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1. What types of records are available from the Buffalo City Clerks Office for genealogy research?
  • BIRTH – Record must be at least 75 years old. The subject of the genealogy search must be deceased, as proven by the death certificate provided by the applicant. Birth Records starting with the year 1878 are available.
  • DEATH – Record must be at least 50 years old. Death Records starting with the year 1852 are available.
  • MARRIAGE – Record must be at least 50 years old. The subjects of the genealogy search must be deceased, as proven by the death certificates provided by the applicant. Records starting with the year 1877 are available.



For more information, please call Records Management at:
716-874-6402
716-877-0636  landersen@city-buffalo.com
716-570-8721
2. What is the fee for a genealogy copy?

The standard fee for a genealogy copy is $22.00 and can be paid by money order payable to the City Clerk. This includes a copy of the certificate, a three-year search of the index, and either a copy of the record or a no record found. When more than a three-year search is requested, the fee is higher.

Period Searched & Fee

  • Up to 3 years: $22
  • 4 to 10 years: $42
  • 11 to 20 years: $62

The fee applies separately to each record requested. For example, the fee for a request consisting of one birth record (1-year search for $22.00), plus one death record (24-year search for $82.00), plus one marriage record (11-year search for $62.00) is a total of $166.00


For more information, please call Records Management at:
716-874-6402
716-877-0636  landersen@city-buffalo.com
716-570-8721
3. How Can I Request A Genealogy Copy?